Procurement

How do we do business?

Procurement refers to the process of acquiring goods, works and services. The process spans the whole cycle from identification of needs, choosing adequate procurement methods, sourcing suppliers and evaluation of their offers up to the award of contract. An integral part of the procurement process is the management of the contracts and assets through the whole project life cycle.

UNDP procurement is based on the principles of:

  • Best value for money
  • Fairness, integrity and transparency
  • Effective international competition
  • Interest to UNDP (economy, efficiency, equal opportunity to compete, transparency in the procurement process)

UNDP procurement is governed by an Internal Control Framework as well as the norms contained in the Financial Disclosure and Declaration of Interest, and Impartiality Statements (FDP). In order to provide a faster procurement process and delivery of goods and/or services, UNDP observes the local and international market and negotiates and maintains local Long-Term Agreements (LTAs) for goods and services that are frequently used by business units and development partners.

Importantly, UNDP Procurement is based on competitive bidding. Depending on the type, complexity, size and value of the project and its procurement elements, commonly used methods of solicitation include:

Request for Quotation (RFQ)

An RFQ is an informal invitation to submit a quotation, usually for goods/services/civil works at a value between US$ 2,500 and US$ 100,000. Prices, and other commercial terms and conditions are requested and award is made to the lowest priced technically acceptable offer.

Invitation to Bid (ITB)

An ITB is a formal invitation to submit a bid, usually associated with requirements that are clearly and concisely defined, with an estimated procurement value of US$ 100,000 or more. Normally price is the sole determinant in making an award. Where all technical criteria are met, award is made to the lowest bidder.

Request for Proposal (RFP)

An RFP is a formal request to submit a proposal, usually associated with requirements for services, which cannot be clearly or concisely defined, with an estimated procurement value of US$ 100,000 or more. Price is only one of several factors comprising the evaluation criteria. Award is made to the qualified bidder whose bid substantially conforms to the requirement set forth on the solicitation documents and is evaluated to be the lowest cost to UNDP. 
In some cases, exceptions to competition are being made and direct contracting is used. This usually happens when an LTA is in place, either globally or locally (at the country-level). For values less than US$ 2,500, UNDP Sierra Leone may engage by soliciting price assessments.

The UNDP Sierra Leone Project Implementation Support Unit which spearheads procurement activities aims to provide quality service and timely, effective and efficient delivery. Apart from locally negotiated contracts and LTAs, PISU has access to contracts that have been signed at the global level.

The Unit manages goods and services by liaising with project personnel on specifications, delivery/payment terms and funds availability for procurement planning; identifying the appropriate procurement methods, submitting procurement information and requests to Asset and Procurement Committee (CAP), Advisory Committee on Procurement/internal UNDP procurement committees; ensuring access to favorable prices, reliable delivery terms, insurance, impartial advice and recognition of environmental and safety considerations.

In addition, the Unit manages office logistics and Individual Contractors/Consultants, maintains and updates the roster of suppliers and conducts surveys of the local market.

List of contract awards

Project title
Vendor name
Value (US$)
Comment
Support to the Electoral Cycle
H M Safideen
198,167
-
N/A
Mohamed M. Jalloh
180,000
Rent for which no notice was made

Procurement Notices

 

Related Links
Contact UNDP in Sierra Leone
Abdul Karim Bah
Communications Analyst
Phone: + 232 33 167 428
Email: abdul-karim.bah@undp.org
Latest UNDP Sierra Leone Report
UNDP Sierra Leone 2011 Annual Report

This 2011 Annual Report highlights the results attained by UNDP Sierra Leone, in partnership with the Government of Sierra Leone, UN, development partners and Civil Society Organisations (CSOs). The results achieved contribute to the achievement of national development priorities as set out in the Agenda for Change and the Millennium Development Goals.

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